Facilities Manager APPLY NOW
Welcome to Rentoza! We're a South African company that's changing the game in e-commerce. Our subscription service for digital goods and appliances is making access, affordability, and flexibility a reality for our customers.
The Role:
We are looking for a Facilities Manager to manage, co-ordinate and engage in the planning, management and monitoring of all aspects related to the management of facilities and inspection of work to ensure that quality standards are maintained or improved. Also, to ensure strong customer relationships are built and expectations are met and managed whilst complying with all internal policies and procedures or instructions from higher authorities.
The Facilities Manager will play a crucial role in optimising daily operations across Rentoza's Johannesburg, Cape Town and KwaZulu-Natal offices. This key leadership position demands a highly organised and motivated individual with experience managing diverse operational functions within a fast-paced environment.
Key Responsibilities:
Facilities for all regions:
- To lead and manage all aspects of facilities management.
- To plan and oversee projects within timescales and budgets.
- Plan, coordinate and manage facilities resources and operations as required.
- Manage service maintenance agreements.
- Work with procurement to source best value and look for opportunities to implement cost savings.
- Maintain and order stock for all regions, ensuring stock levels are maintained and costs are contained through bulk purchase.
- Work closely with building management to ensure stock levels for communal bathrooms and cleaning is maintained.
- Coordinate and monitor installation projects.
- Create weekly snag lists of any maintenance that is required and liaise with building management for repair/replacement
- Manage and coordinate outsourced cleaning for carpets, furniture, etc.
- Manage and monitor all contracted services and vendor suppliers, obtains quotations and prepares work orders.
- Manage the expense portion of the annual budget for all facilities and related costs.
- Manage and prepare weekly/monthly operational reports.
Equipment:
- Implement an effective planned preventive maintenance program and manage it to ensure the equipment is maintained at an optimal operational level.
- Maintain general office equipment such as office printer, water coolers, vacuum cleaners and any other kitchen or cleaning equipment.
- Maintain and check stock levels for equipment such as paper, toner, etc.
- Maintain and check stock levels for Stationery and log all stationery issued and replenishment thereof.
Shifts:
- Review weekly shifts schedules, prompting Team Leaders where necessary, download and post these on the Team Leader channel on Monday mornings.
- Coordinate all late shift meals according to schedules and ensure payment through finance.
Cleaners:
- Manage, schedule and co-ordinate the office cleaners and their relevant duties.
- Manage and supervise maintenance employees to ensure maximum performance and compliance with all policies and procedures.
New Joiners/Health & Safety/Events:
- Coordinate, prepare and issue new joiner equipment, seating and desk and all tools of the trade (laptop, phone, SIM, etc.)
- Coordinate all access, access cards and access fingerprints for all new joiners.
- Serve as the point of contact for all faulty or changed access.
- Audit access to all areas monthly.
- Ensure stock levels of all first aid kits are maintained and content of the kits are issued and tracked.
- Work closely with H&S reps and supervisor to ensure all changes required are implemented for compliance.
- Any other duties as may be required by the level of the post, and as required by the Senior Management.
- Assist in the coordination of wellness events.
The above duties are the main duties required to be successful in this role, however, the employee can be requested to perform other duties and responsibilities from time to time during his/her employment with the company, based on its operational requirements.
Minimum Requirements:
- Ability to Speak, Read and Write English.
- Ability to work as part of a team.
- A flexible approach to work.
- Attention to detail.
- Motivating staff.
- Ability to prioritise own workload to meet deadlines.
- Ability to formulate and manage budgets in line with organizations strategic objectives
- Computer literacy in office documents and spreadsheets required
- Experience and thorough understanding of green building management will be an advantage.
Knowledge:
- An understanding of Customer Care.
- An understanding of Health and Safety issues.
- Ability to analyse facts and exercise sound judgment in arriving at conclusions.
- Ability to develop long-term plans and programs and to evaluate work accomplishments.
- Ability to read and interpret documents
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality. Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
- Prioritises and plans work activities; Uses time efficiently; Organises or schedules other people and their tasks..
Education/Experience:
- Must have/Essential: Previous Management/Assistant Management experience.
- Relevant Bachelor's degree.
- Minimum of 5 years’ experience in Facilities Management.
- Thorough understanding of maintenance planning and scheduling
- Experience in stock control management
Benefits
Offices:
- Johannesburg
- Cape Town
- Durban
Perks:
- Free Friday lunches
- Monthly socials
- Discovery Medical aid : 100% cover (permanent staff)
- Provident Fund (permanent staff)
- Paid annual leave
- Employee Health and Wellness Assistance
- Learning and Development opportunities
- Mentorship programme
- Community initiatives
- Access to cutting edge technology
- Hybrid (after probationary period, if applicable)
If you're passionate about technology and want to work in a fast-paced environment where you can make a real difference, Rentoza is the place for you. Join our team and be part of something truly exciting!
At Rentoza, we try our best to get back to everyone who applies for our exciting positions. However, we receive quite a number of applications which makes it impossible to respond to all the potential candidates. If you don't hear back from us in 30 days, please consider your application unsuccessful.